Improve your productivity
Weekly Radish 36
Batch your tasks into these four categories
In this week’s video, I share tips on how to categorise your tasks by task type and reveal how, by doing so, you can increase how much you can get done. It’s not rocket science, but it is brain science ;0
The more stressed out I feel, the more I find myself dodging between tasks and task types and even multi-tasking. The result is I make little or no progress and get even more stressed out! The suggestions in this video help me to get back in control when that happens. I stop, have a cuppa and then work out what I need to do and what task type it falls into, then I plan out working in periods of time by task type. And breathe… more gets done, stress levels drop.
Keep an eye out for the next blog.
Motivational Speaker on resilience and men's mental health.
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- What kind of work is it?
(lively acoustic music)
Welcome to this week's Weekly Radish
and this week I want to again,
focus on productivity because
it has an impact on our stress levels,
if we feel frustrated by
not getting things done.
Or we feel that we are
darting between tasks
and changing mindsets between
different things that we do.
So I want to encourage you
to think about the kind of
work you do and whether it falls
into one of four categories, because
by batching your work into
one of these four categories,
you're giving your brand a chance to
effectively gets teeth into one particular
way of working without ducking and diving
and switching between other tasks.
So the four areas are, doing, thinking
and deciding, people and creativity.
So I'll go through each of those four now,
and how to think about the kinds
of work you do and whether they fall into
one particular task more than another.
Let's start with the first one, doing.
The small little doing tasks,
you've already decided
what you're gonna do,
you know how to do it,
you've got the ideas,
everything is down, it
just needs to be done.
It's a separate process from thinking,
planning, processing and creativity.
So, all of those tasks, such as
answering the email,
it takes little thought
or just going through the task list,
you've already worked out what it is,
you just need to go
through the doing tasks.
Separate them out from them
out from the other three.
The secondary is planning and deciding.
Planning and deciding takes
different kind of thinking
and different kind of
working and we need to
create some space for this, to work out
what it is I'm dealing
with, what's the plan here,
what decisions do I need to make
and get into that mode and focus on that.
The third area is
creativity, idea generation,
problem solving, coming up with a new way
to solve this problem or
to approach this situation.
Again, that's a slightly different
processing mode to getting on and doing,
to the more rational process
driven planning and deciding.
It's coming up with ideas, letting your
creative brain kick in and that's about
creating the space from the clutter,
from the busyness and slowing down
and allowing your brain to just kick into
that mode where you can come
up with different ideas.
And the fourth one is, people.
People tasks, the reason I say this
is because once we often think about,
"oh, I need to speak
to such and such about.
I need to have a word with, I
need to get them to do this."
that's fine, if they're
simple, get things done tasks.
But, when we're often
interacting with people,
whether it is a manager or
a colleague or a friend,
we need to engage our attention
on that person, on that interaction,
because we need to bring in things like,
listening skills, empathy,
watching for the body language
and the ability to articulate
what we're thinking
in a tactful and sensitive way,
but also sometimes, robust
way, if that's necessary
and actually, we need to be not distracted
by thinking, "oh, I've got this to do,
I've got that to do, I must solve this."
or being in the middle of tasks.
How many of us have had a conversation
with somebody that really needed you
to be in the room and
be present at that time
and you're actually typing
away on the keyboard
or you're on the phone with somebody
and you're typing something else.
Or you got six other
things on at a go at once.
So each of these areas are separate lines
that need you to engage different parts
of your brain to focus on them
and by confusing and mixing up the task,
we make things not only
harder for ourselves,
but we become less effective
and make less progress,
and consequently, that has an
impact on our stress levels.
So remember those four areas and see if
you can batch your work into them.
There's the doing, the tasks,
the getting things done.
There's the planning and deciding
and working through a process.
There's the creativity side, the coming up
with ideas and how to solve this problem,
how to think differently.
And then there's the people fork,
it's the bringing in our
people skills into a situation.
By focusing on that, you will hopefully
reduce stress levels, make more progress
and be more effective
at what you're doing.
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